Rules for use of the ECD by the cleaning stations
The uniform European Cleaning Document (ECD) has been developed by EFTCO, in co- operation with ECTA and Cefic, in order to satisfy the needs of cleaning stations, transport companies and chemical, feed and food manufacturing companies.
The use of a uniform European document has important advantages for all parties involved:
- The document has the same form which can easily be distinguished from the falsifications.
- The use of a unique numbering system provides security and authentication traceable against fraudulent misuse of the cleaning documents.
- The fact that the same information is always in the same place on the cleaning document will facilitate its use by operators at loading points, by drivers etc.
- The use of the EFTCO Tank Cleaning Codes will make it easy for everybody to identify and understand which cleaning operations have been carried out to clean the tank.
- The EFTCO Tank Cleaning Codes are currently available in many European languages.
This provides a clear understanding of the cleaning document information for all users of throughout Europe.
2. General statements: copyright and permit for use
EFTCO owns the exclusive copyright of the European Cleaning Document recorded under the European model registration nr. 202130-0001. The National Cleaning Association (Associations) which are the Members of EFTCO identified on www.eftco.org, are authorised by EFTCO to permit the use of ECD to the undersigned Cleaning Station (Cleaning Station), on the understanding that all rules and terms laid down by EFTCO are met. These terms may change from time to time at EFTCO’s sole discretion.
The Cleaning Station is responsible for following the rules stated here. In case of any misuse, the National Cleaning Association may suspend or withdraw the right for a Cleaning Station to use the ECD.
3. Definitions and foundations
“A tank shall be described as clean when there are no visible traces or odour of the last product or cleaning agent following an inspection from the man-lids”.
- The EFTCO definition of ‘clean’
A standard tank cleaning is the cleaning of the tank for the last product it has carried, as declared to the cleaning station and recorded on the ECD. By mutual agreement parties may agree to clean a tank from its last carried product and to prepare a tank for loading of the next cargo. In that case parties will agree specific complementary cleaning work to be carried out in order to achieve the required cleanliness. This may also require additional and special inspection services. When cleaning services are carried out to the specifications of the customer, with an inspection that is different from the EFTCO definition of ‘clean’, this should be recorded in box 11 ‘Comments’.
The ECD ‘definition of clean’ is set by inspection at the end of the cleaning process. The operator of the tank is invited to confirm this state and request further actions.
No length of validity is given for the ECD. An ECD can be renewed with a visual | odour inspection (EFTCO Code T01) and only be issued for visual | odour inspection (T01) alone on following conditions:
- the tank was cleaned by the same cleaning site
- the tank did not leave the site
- the visual inspection proved that the tank meets the EFTCO’s definition of clean.
- the unique number of the old ECD is registered in the comments (box11) on the new ECD.
- the original page (white) of the old ECD is kept in the cleaning station ECD document filing.
- a copy* of the old ECD is attached to the new ECD
* alternatively the old original ECD page (white) can be attached to the new ECD if marked as `INVALID`
4. Rules on issuing of the ECD
If you require more specific information, please take a look on the following page: Specific information.